Scan & Post

Snap the receipt.
The books post themselves.

ScanNPost reads receipts, invoices and bank statements. It assigns the account code for your country and hands your accountant a ready file.

Start free See how it works
  • 5country packs
  • 4languages
  • 12+export formats
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Scan

Take a photo. Or just forward the email.

Use the phone camera, send the PDF to your company inbox, or drop a whole folder at once. Every route ends in the same place.

Read

Every field. Every line.

Seller, tax ID, date, total and each VAT rate come out of the document. Each item becomes its own line, so mixed receipts split correctly.

Check

Account codes for your country.

The country pack picks the account: SKR03 or SKR04 in Germany, PCG in France, Sage 50 codes in the UK. You see the document next to the result and fix anything with one click.

Post

One file to your accountant.

Download the export in the format your accountant already uses. No retyping, no shoebox, no “who will enter these?”.

Month end used to mean a bag of receipts and a long evening. Now every document is read once, checked once and posted once.

Country packs

One app. Each country’s own rules.

Choose the country when you set up the company. The chart of accounts, VAT rates, tax ID checks and export formats follow automatically. Each company runs on its own country’s rules, in the same account.

Interface language comes from the person, not the country. A Turkish accountant can look at a UK company in Turkish.
Features

Built for the boring part of bookkeeping

The work that takes the most time adds the least value. ScanNPost takes it over.

AI reads every line

Seller, tax ID, date, total and the VAT rate of each item. If the rate is not printed, it is derived from the item.

Three ways in

Phone camera, your company’s own inbox address, or bulk PDF upload. Supplier invoices arrive without anyone touching them.

Bank statement matching

Statement lines are matched with documents. Invoices that are still unpaid show up as open items.

VAT summary per rate

At period close you get one table: number of documents, gross total and VAT amount for each rate. Your accountant uses the numbers directly.

Duplicates caught

The same receipt uploaded twice, by two people or by phone and email, is flagged before it is posted.

Many companies, one login

Invite your accountant. Give each person access per company. Accounting offices manage all their clients in one place.

Staff add-ons

Payroll, expenses and timesheets. In the same app.

Switch each add-on on for the company that needs it. All three share one employee card, and employees enter their own hours and expenses on the phone or the web.

Payroll

Monthly pay runs: calculate, approve, pay. Payslips as PDF and a payroll summary with the journal entry.

  • Calculated automatically in the UK, Germany and Türkiye
  • France and the Netherlands: enter the figures from your payroll provider
  • Hourly staff are paid from approved timesheets

Expense claims

Employees put the receipts they paid themselves into a claim and send it for approval.

  • Receipts are read like any other document
  • Approve, reject or pay back in one step
  • Posted as owed to the employee, not as a cash payment

Timesheets

Hours per day and per project, sent for approval each week or month.

  • Projects linked to customers, with a billable rate
  • Billable hours and amounts per project
  • Approved hours flow straight into payroll

ScanNPost calculates and documents payroll. It does not send returns to HMRC (RTI), ELSTER or SGK: your accountant files them. Have the rate set checked by your accountant before the first real pay run.

Time saved

How much time do you get back?

The maths is simple: documents × minutes saved per document. Change the numbers to match your business.

With ScanNPost we assume 1 minute per document: upload and check.
75 %less time per document
15hours saved per month
180hours saved per year

Industry context: in Ardent Partners’ State of ePayables 2025, top performers process an invoice for $2.65 instead of $12.42. These are industry averages, not ScanNPost measurements.

Clear scope

What it does. What it does not do.

Does

  • Reads the document, splits it into lines and assigns account codes.
  • Builds the VAT summary per rate: gross amount and VAT amount.
  • Writes the export file for your accountant’s software.
  • Matches bank statements and lists open items.

Does not

  • File tax returns. It prepares the figures; your accountant files.
  • Keep the statutory books. They stay with your accountant.
  • Replace your accountant. It does the preparation; the professional decides.
EncryptedTLS in transit. Bank credentials stored with AES-256.
SeparatedEach company’s data is separate. People see only the companies they are given.
GDPR · KVKKBuilt for EU and Turkish data protection rules.
Yours to takeExport all your documents at any time.
Pricing

Four plans. Almost 90 % off for your first 3 months.

No setup fee. No per-user fees. Cancel at any time.

Staff add-ons, included in the plan price

No extra fee per employee, up to the plan's limit: 10, 50 or 100 people. Users are unlimited in every plan. Available in all five countries.

Prices exclude VAT. Introductory price applies to new customers for the first 3 months, then the regular price applies until you cancel.

The Aratun ERP plans are available for companies in the United Kingdom, Germany and Türkiye. Companies in France and the Netherlands use the Scan and Post plans.

Contact

Talk to a person

Questions, a demo or a free pilot with your own documents. Write or call the team for your country.

Scan & Post.

Try it free with your own receipts. No installation. Works in the browser and on your phone.

Create your account
Download on theApp Store Get it onGoogle Play